Terms and Conditions

Date:

To:

Phone Number:
Email:
Event Reference:

Event Status: Quotation

QUOTATION / CONFIRMATION and TERMS & CONDITIONS

To ,

Thank you for your enquiry regarding Bayviews Restaurant and Lounge Bar function facilities.

Bayviews Restaurant and Lounge Bar is located on the beach with endless views of the coast to the ocean. This exquisite building opened to the public in February 2007 and offers a relaxing atmosphere for all types of occasions from drinks after work and casual dining to weddings and conferences.

Bayviews Restaurant and Lounge Bar has both a restaurant, with cocktail and seated areas, and a private function room with an option of extending and enlarging the room for larger bookings, by utilizing the Surf Club room which is adjacent.

To follow please find a detailed quotation based on your event specifics.

Function Date:

Event:

Attendance:

Times:
Exact timing to be confirmed
Please advise if access is required earlier than 30 minutes prior to the event start time.

Venue:

Function rooms offering glass windows with panoramic views over the beach and ocean. This fresh modern function room seats up to 110 people.

Room Hire Fee:

Please note at the time of enquiry the function room will be placed with a tentative hold for a maximum of 14 days. Once the Room Hire Fee / Deposit for the wave room or the surf & wave room is paid the room hire is confirmed.

Room Hire Fee is outlined Summary of Event (last page)

Room set up / dressing:
Seated: long or square tables or as agreed on.
Please advise of any additional specific room set up.

Food:
Please find attached the current function menus for your information. Due to the change of menus during the year the attached menu is only a sample menu. The Menu will need to be finalised and chosen from the current menu 21 days prior to your event.

All food is required to be pre-paid at least 3 days prior to the event.

Beverages:
A beverage tab can be opened (credit card is to be provided) for the function, with either; a pre-designated spend or an open spend. Organisers can opt for either an open bar offering all beverages to be available, or have a reduced bar with a smaller pre-selection of beverages to be available. All beverage tabs opened must be settled by the conclusion of your event, on the day of your function. Please note that only credit card or cash will be accepted for payments on the evening (unless prior Management approval has been obtained).

Entertainment:
Bayviews Restaurant
1)We are happy to provide our music as background for your function, alternately should you wish you may bring your own CD selection. Please clearly label all CD’s and collect them at the end of your event. MP3 Players may also be used within the room. No responsibility will be accepted for any loss.
2)Should you wish to provide live musical entertainment, please note that access and noise restrictions may apply. Please discuss this further with your function consultant.

Equipment:
Bayviews Restaurant & Lounge Bar will provide; registration table, dinner tables, linen and chairs as required.

Linen:
White cloth linen is available for all tables, upon request. Our tables are a black top with stainless steel bases and blend well with the room. Please advise your functions coordinator if you require table cloths.

Security:
Should you require a dedicated function guard for your event one can be arranged. Please discuss your requirements with your function consultant.

Signage & Decorations:
Nothing is to be nailed, screwed or adhered to any wall or other surface or part of the building. Confetti and scatters are not permitted in Bayviews Function Room or in the restaurant.

Damages & Lost Property:
Organisers are financially responsible for any damage / breakages sustained to the Bayviews Complex by the Organiser, Organiser’s Guests, Invitees or other persons attending the function. Bayviews will not accept any responsibility for the damage or loss of merchandise left prior to or after the function.

Responsible Service of Alcohol (R.S.A.):
The Bayviews Restaurant & Lounge Bar practices responsible service of alcohol on all occasions. Intoxicated individuals will not be served alcohol and may be asked to leave the premises.

Bar Access:
Although every effort will be made to accommodate your guests in our bar after your function, there are no guarantees of entry due to limitations upon capacity. Please understand this and advise your guests.

Confirmation / Payment:
Your function is only considered to be confirmed upon receipt of the signed terms and conditions (see Summary of Event page) and payment of the room hire/deposit. By signing below, you agree, understand and accept the details contained within this quotation and the terms and conditions documentation. Additionally, final payment of all fixed charges are required three working days prior to the date of your function. We accept credit cards, cash, direct deposit and bank cheques.

The following timeline is provided to assist in the confirmation of your event space and details:

Signed terms & conditions: As soon as possible to confirm your event

Payment of requested deposit: As soon as possible to confirm your event

Signed quotation: As soon as possible to confirm your event

Menu finalisation: (21 days prior to event date)

Minimum numbers: (14 days prior to event date)

Full event details: (14 days prior to event date)

Final numbers: (3 days prior to event date)

Final prepayment: (3 days prior to event date)

Event details include; room set up, equipment requirements, food, beverage and all details relevant to the success of your event.

Cancellation:
If the event has been confirmed and is later cancelled, Bayviews will not refund the deposit paid. However, if payments over and above the depoit amount have been paid and written notification of cancellation is provided at least 30 days prior to the event date, the amount over and above the deposit amount will be refunded.

Under Age Guests:
Due to licensing restrictions, no under aged guests are allowed on our premises without prior approval. All under aged guests ARE NOT ALLOWED TO PURCHASE ANY ALCOHOL or have alcohol supplied for them.

Prices:
Please not that all prices quoted are subject to change and will need to be confiremed at the time of booking.

It is understood that all guests will act in an orderly manner in full compliance with the Bayviews House Policy and Liquor Licensing Laws. The Management reserves the right to exclude or eject any objectionable persons from the Bayviews Complex without liability.

All prices, dates, menus and conditions quoted are subject to change prior to your event. All prices quoted are valid for 14 days from the date of this quotation.

Once again thank you very much for your interest in Bayviews Restaurant & Lounge Bar. I am more than happy to answer any questions you may have regarding our function facilities, please do not hesitate to contact me on 03 6431 7999

Yours sincerely,

Ann & Kurt Wyss
Functions Coordinators
Bayviews Restaurant & Lounge Bar

1st Floor, North Terrace, Burnie TAS 7320
Phone: 03 6431 7445
Fax: 03 6431 7988
Email: info@bayviewsrestaurant.com.au